Plates Typing (2 nd) -- Computerisation in Govt

Plates Typing 2 nd -- Computerisation in Govt *** Plate -1 *** Why and How of using computers – (Period 1990 to 2000)* (* In the decade of ref computers had still not been introduced in large numbers. They were available only to officers, or very few in number. Also the potential users were scared and reluctant to learn something SO NEW.) Purpose of This presentation. 1) Very Little of Computer Knowledge is needed to START its effective use. 2) Easy to learn in steps. 3) The role of a) high ofticers b) middle level ofliceres c) staff is DIFFERENT in the process of office computerisation. Each level has to Appreciate it differently 4) For staff: It must be demonstrated that comp. reduces their drudgery and saves their time. 5) For officer: How to improve efficiency of disposal : How Comp facilitates Analysis. 6) Staff: Gets interested if he can RETRIEVE the data whenever he wants. Such a retrieval is not facilitated at present. FOR PUBLIC INFORMATION A) Data can be given in totality: B) Improve public interface of govt offices. C) Public becomes more reactive with govt instead of confrontation. *** Plate -2** Computerisation in Govt 1. Why? --> Reduces Volume of work, Better Monitoring, Quick pointer to system maladies, Ease in Repetitive Information, Meaningful separation of information. 2. How much? --> 3. What Type? a) Totality of Information. b) Responsive and Transparent Admn. c) Information to Public- Ease of dissemination. d) A Powerful Planing Tool. How Much ↓ a) Hard ware b) Soft ware → start up • Tabular processing • Text Processing c)Training ↓ Participative In-Situ Involve all levels *** Plate -3 ** What do we need to know about HARDWARE ? Specitication, cost, its work. ↓ CPU Monitor Keyboard and Mouse Printer storage Net-Working CPU ↓ RAM --> i) Memory ii)Speed. Storage --> i) Hard Disk ii) Tape iii) CD iv) pendrive Drives --> i) to use storage ii) for other works others 1 BYTE → Similar as one letter I Kilobyte → I KB = 1000 BYTES . I Megabyte → I MB = 1000 KBS I Gegabyte → I GB = 100 MBS. *** Plates 3 ** Computerisation in Govt. Computers are Like Slates. Wipe out what you don’t like and Redo **Plates 4*** What do we need to know about HARDWARE? Specification Cost Functions. **** Plate 5 is a repeat*** **** Plates 6*** What is current (not latest), commonly needed Hardeware in offices? ( 1990 status) 1) A Pentium chip or 586 (Actual name 80586) 2) RAM of 32 MB. 3) Speed: 100 – 200 MHg (Mega Hertz) 4) Hard Disk space 2 to 16 GB 5) CD ROM Drive. 6) SVGA monitor- colour Monitor-18’’ or 22’’ screen. 7) Printer: DM printer, Inkjet Printer, Laser Printer. 8) Drives or connectivity for: a) Printers b) CD ROM c) 2 floppy Drives d) otheir cards eg. GYST etc. *** Plates 7 *** Softwares and software knowledge needed in govt. Start up Tabular processing Text processing. निर्देश-प्रणाली सारणी-लेखन गद्य- लेखन निर्देश-प्रणाली - Operating System Eg. i)DOS ii) WINDOWS iii) UNIX सारणी-लेखन i) Fox plus ii) Excel गद्य- लेखन i) Word star ii) अक्षर, शब्दरूप- etc iii) word or श्री GYST ↓ a) GYST b) ALP c) ISM For Dos Text Process for Windows. UNIX. GYST is a special device developed by C- DAC to give Interface between English and Devnagri (to other Indian languages.) *** Plates -8*** Hierarchy in System Designing in Compnters. OS or Operating System. I Language I from L to S –> Language- to software thru programing P1 Software from S to F –> Software to File Management thru programing P2 I File Management From F to R –> File Management to Records thru programming P3 P1 ≥ ≥ P2 ≥ ≥ P3 Today, commercial softwares have made p1 redundant for user. P2 and P3 require very small efforts. In govt we need to know only P2, P3. But, we definitely need to know it . More Decentralisation = Less need of P2 + P3 What does a software do ? What does a SW designer do? What does the User do? Software (SW) programmer a) Takes Data How to take b) Stores it Design the store c) Arranges or Rearranges What arrangment d) Presents What format *** Plates -9 *** The Development of standard Softwares Like Fox plus or Excel (for Tables) has REMOVED The need of LPS Stage. For the stage SPF, the decisions reg. ‘’How Much Complicated Programming’’ is a flexible decision depending on whether the user should decide or SW Programmer should decide. Most of the govt. user is unaware that this decision can be taken by him. The Golden Rule While using the standard SW Like FOX, If data entry is by standard method If data storage is by standard method As provided for by the SW itself, then data Analysis is by standard method and data presentation is by standard method Easy to perationalise Easy to Decenntralise. If Data Capture or storage is non- standard, it gives some other advantages But easy learaing by govt staff, their interest, their involvement and motivation IS NOT ACHIEVED. The Resistance from govt. staff is because of non – appreciation of above, and not because of any vested Interest by staff in retaining secrecy. Computerisation in Govt. a) b) c) Responsive and transparent. Finally, how much programming do we teach to the staff? Plate Typing 2 Role of Rev Admn in Govt. Histroically- 1) Agriculture based economy. 2) Land Taxtion. Econoically 3) Production Possible only when Law and Order is Maintained.